Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

MSS405040 Mapping and Delivery Guide
Manage 5S system in an organisation

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency MSS405040 - Manage 5S system in an organisation
Description
Employability Skills
Learning Outcomes and Application This unit of competency covers the skills and knowledge required for the overall management of the 5S system in an organisation.This unit applies to an individual who is responsible for ensuring the smooth operation and continuous improvement of the 5S system in an organisation. This may be for an initial introduction of, or for the ongoing implementation and continuous improvement resulting from, 5S. This unit requires the application of skills associated with problem solving, planning, communication and teamwork.No licensing, legislative or certification requirements apply to this unit at the time of publication.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.

The unit should be assessed holistically and the judgement of competence shall be based on a holistic assessment of the evidence.

The collection of performance evidence is best done from a report and/or folio of evidence drawn from:

a single project which provides sufficient evidence of the requirements of all the elements and performance criteria

multiple smaller projects which together provide sufficient evidence of the requirements of all the elements and performance criteria.

A third-party report, or similar, may be needed to testify to the work done by the individual, particularly when the project has been done as part of a project team.

Assessment should use a real project where initial introduction of, or ongoing implementation and continuous improvement resulting from 5S occur in an operational workplace.

Knowledge evidence may be collected concurrently with performance evidence or through an independent process such as workbooks, written assessments or interviews (provided a record is kept).

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Conditions for assessment must include access to all tools, equipment, materials and documentation required, including relevant workplace procedures, product and manufacturing specifications associated with this unit.

Foundation skills are integral to competent performance of the unit and should not be assessed separately.

Assessors must satisfy the assessor competency requirements that are in place at the time of the assessment as set by the VET regulator.

The assessor must demonstrate both technical competency and currency.

Technical competence can be demonstrated through:

relevant VET or other qualification/Statement of Attainment AND/OR

relevant workplace experience

Currency can be demonstrated through:

performing the competency being assessed as part of current employment OR

having consulted with an organisation providing relevant environmental monitoring, management or technology services about performing the competency being assessed within the last twelve months.
Prerequisites/co-requisites
Competency Field Competitive systems and practices
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Organise an appropriate environment for 5S
  • Ensure managers and other key stakeholders support and understand 5S.
  • Arrange for team leaders to develop/maintain skills required for 5S.
  • Ensure team leaders are developing/maintaining skills required in their team members.
  • Ensure procedures and work practices reflect 5S needs and regulatory requirements.
  • Practise 5S in own work.
  • Eliminate roadblocks to 5S.
       
Element: Audit 5S implementation
  • Undertake spot checks of compliance.
  • Review workplace and records for indicators of compliance/non-compliance.
  • Encourage all levels of the workforce to routinely suggest areas for improvement.
  • Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance.
  • Negotiate solutions to non-conformances.
  • Implement agreed solutions.
  • Work with team leaders to develop opportunities for improvements.
  • Provide necessary resources for improvements.
  • Ensure procedures and practices change to reflect improvements.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Organise an appropriate environment for 5S

1.1

Ensure managers and other key stakeholders support and understand 5S.

1.2

Arrange for team leaders to develop/maintain skills required for 5S.

1.3

Ensure team leaders are developing/maintaining skills required in their team members.

1.4

Ensure procedures and work practices reflect 5S needs and regulatory requirements.

1.5

Practise 5S in own work.

1.6

Eliminate roadblocks to 5S.

2

Audit 5S implementation

2.1

Undertake spot checks of compliance.

2.2

Review workplace and records for indicators of compliance/non-compliance.

2.3

Encourage all levels of the workforce to routinely suggest areas for improvement.

2.4

Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance.

3

Improve 5S

3.1

Negotiate solutions to non-conformances.

3.2

Implement agreed solutions.

3.3

Work with team leaders to develop opportunities for improvements.

3.4

Provide necessary resources for improvements.

3.5

Ensure procedures and practices change to reflect improvements.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy the requirements of the elements and performance criteria and include the ability, across an organisation or department/section, to:

encourage and monitor a systematic approach to implementing 5S

analyse areas and records for evidence of 5S conformance/non-conformances

manage non-conformances in implementation of 5S

lead and motivate others in achieving 5S outcomes and making improvements to the 5S systems.

Must provide evidence that demonstrates sufficient knowledge to interact with relevant personnel and be able to manage 5S systems, including knowledge of:

organisation operations and structure

principles of efficient workplace organisation

purposes and methodology of 5S

operation procedures relevant to jobs in the organisation

relevant regulatory requirements

processes for identification of skill gaps

methods of addressing skill gaps

ways of encouraging team leaders and operators to find and suggest areas for improvement

methods of making/recommending improvements

methods of accessing required resources

non-conformance, what they are, assessment of severity and action to be taken.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Organise an appropriate environment for 5S

1.1

Ensure managers and other key stakeholders support and understand 5S.

1.2

Arrange for team leaders to develop/maintain skills required for 5S.

1.3

Ensure team leaders are developing/maintaining skills required in their team members.

1.4

Ensure procedures and work practices reflect 5S needs and regulatory requirements.

1.5

Practise 5S in own work.

1.6

Eliminate roadblocks to 5S.

2

Audit 5S implementation

2.1

Undertake spot checks of compliance.

2.2

Review workplace and records for indicators of compliance/non-compliance.

2.3

Encourage all levels of the workforce to routinely suggest areas for improvement.

2.4

Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance.

3

Improve 5S

3.1

Negotiate solutions to non-conformances.

3.2

Implement agreed solutions.

3.3

Work with team leaders to develop opportunities for improvements.

3.4

Provide necessary resources for improvements.

3.5

Ensure procedures and practices change to reflect improvements.

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Competitive systems and practices include one or more of:

lean operations

agile operations

preventative and predictive maintenance approaches

statistical process control systems, including six sigma and three sigma

Just in Time (JIT), kanban and other pull-related operations control systems

supply, value, and demand chain monitoring and analysis

5S

continuous improvement (kaizen)

breakthrough improvement (kaizen blitz)

cause/effect diagrams

overall equipment effectiveness (OEE)

takt time

process mapping

problem solving

run charts

standard procedures

current reality tree.

Procedures (written, verbal, visual, computer based, etc.) include one or any combination of:

work instructions

standard operating procedures (SOPs)

safe work method statements

formulas/recipes

batch sheets

temporary instructions

any similar instructions provided for the smooth running of the plant.

5S includes all of:

sort

set in order

shine

standardise

sustain.

Sort includes all of:

separating necessary from unnecessary items (equipment and supplies)

keeping only what is absolutely necessary for the work processes that comprise the job

disposing of (or relocating) all other items.

Set in order includes all of:

assigning required equipment and materials appropriate locations in the work area

consideration of frequency of use, ergonomics and work health and safety (WHS)

provision of facilities to maintain the locations.

Shine includes one or more of:

keeping the work area clean at all times which should be carried out to a regular daily schedule against allowed time, usually at the end of the day or of a particular process

keeping work area, including virtual work area, organised

noting any signs of wear, damage, leakage, safety risks or other issues that require immediate attention.

Standardising includes one or more of:

activities that help maintain the order and the 5S standards

using procedures and checklists developed from a procedure.

Sustain includes one or more of:

making sure that daily activities are completed every day regardless of circumstance

informal inspections that should be carried often, at least weekly

formal inspections that should be carried out at least monthly.

Items in work area may include one or more of:

tools

jigs/fixtures

materials/components

plant and equipment

manuals

personal items (e.g., lunch boxes and posters)

safety equipment and personal protective equipment

other items which happens to be in the work area.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Ensure managers and other key stakeholders support and understand 5S. 
Arrange for team leaders to develop/maintain skills required for 5S. 
Ensure team leaders are developing/maintaining skills required in their team members. 
Ensure procedures and work practices reflect 5S needs and regulatory requirements. 
Practise 5S in own work. 
Eliminate roadblocks to 5S. 
Undertake spot checks of compliance. 
Review workplace and records for indicators of compliance/non-compliance. 
Encourage all levels of the workforce to routinely suggest areas for improvement. 
Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance. 
Negotiate solutions to non-conformances. 
Implement agreed solutions. 
Work with team leaders to develop opportunities for improvements. 
Provide necessary resources for improvements. 
Ensure procedures and practices change to reflect improvements. 

Forms

Assessment Cover Sheet

MSS405040 - Manage 5S system in an organisation
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

MSS405040 - Manage 5S system in an organisation

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: